|
Please first see
<Disclaimer> section at the
bottom.
This
document's content is related to the standalone desktop
editions/versions of MS Project.
INTRODUCTION
People share project files all the time to communicate
the planning and scheduling information. Team members
working on the same project in different locations often
need to exchange Project files.
Users sharing mpp
files sometimes need to work with mpp files of different
versions since
it may not always be possible to have the identical
versions of Project installed in all locations for one
or more of the reasons listed below:
-
Not all the users upgrade the product to the latest
release. Different versions of Project are in use all
over the world.
-
Not all the users follow up the software update
announcements; and even when they watch for the
announcements, not all the users install a new
update just released
for the version of the product they use unless the
update fixes a particular issue that they are
currently experiencing.
-
People can use a version of Project in their local
language as Project is available in multiple
languages.
Even if people do not share mpp files with other
users, they may decide to start with a template or a
project file of earlier versions from the archives of
past projects or from some other source, while developing a schedule
in a similar project. A user may prefer to
work with the latest version at home, in order to benefit from
the advanced features, while an earlier version
of Project is used at the office.
If you are currently working in a mixed-version
environment as described above, and do not want to
experience any compatibility related issues, then you need to
know how to deal with the mpp files of different
versions. The purpose of this document is to
provide compatibility related information that you might
need while working in a mixed-version environment.
Notes
-- Version and Edition Information / Product Information / Naming convention while
referring to Project in the context
--
FREQUENTLY ASKED QUESTIONS
|
#1 What is Project’s file format ?
#2 What other file formats are supported by
Project ?
#3 What is the MPX file ? How can I convert
an MPP file to an MPX file ?
#4 Why do mpp file versions differ ?
#5 What is the backward compatibility ?
#6 How does the backward compatibility work
in Project ?
#7 What is the “Compatibility” mode of
Project 2010 ?
#8 What do I need to know
if I work in a
mixed-version environment ?
#9 What happens if I try to open an mpp file
of later version with an earlier version of
Project ?
9.1 Using Project 98, Project 2000 or
Project 2002 to open from later versions
9.2 Using Project 2003 or Project 2007 to
open from later versions
9.2.1 Opening a Project 2010 file with
Project 2007 or Project 2003
#10 Working with mpp files of earlier
versions
10.1 Opening from the file format of an
earlier version with a later version of
Project
10.1.1 Opening Project 98 files with later
versions
10.1.2 Opening the other earlier version
files with later versions of Project
10.2 Saving an mpp file of earlier version
opened with a later version of Project
#11 Saving the current mpp file to the file
format of an earlier version
11.1 Saving to
the file format of Project 98
11.2 Saving to Project 2000-2003 format in
Project 2007
11.3 Saving to Project 2000-2003 or Project
2007 format in Project 2010
#12 Can I install different versions of
Project side-by-side on the same computer ? |
#1 What is Project’s
file format ?
Project 2010 saves a project plan created by the user to
a Project 2010 file with the "mpp" extension. The mpp
file extension stands for “Microsoft Project Plan” and
represents a standard proprietary file format recognized
by Project. The “*.mpp file” expression in any context means a Project file of any name with “mpp” file extension,
e.g. myplan.mpp. The mpp file format is not documented.
#2 What other file
formats are supported by Project ?
Search on the product web site for the file formats
supported or visit the URLs below:
File formats supported by Project 2010:
http://office.microsoft.com/en-us/project-help/file-formats-supported-by-project-2010-HA010373155.aspx
(https://web.archive.org/web/20110405024928/http://office.microsoft.com/en-us/project-help/file-formats-supported-by-project-2010-HA010373155.aspx)
A
similar content for Project 2007:
http://office.microsoft.com/en-us/project-help/file-formats-supported-by-microsoft-office-project-HA010140395.aspx
(https://web.archive.org/web/20101205060533/http://office.microsoft.com/en-us/project-help/file-formats-supported-by-microsoft-office-project-HA010140395.aspx)
#3 What is the MPX
file ? How can I convert an MPP file to an MPX file ?
MPX (Microsoft Project Exchange) file format is an ASCII
format used with project management and various other
programs that support MPX 4.0. This format uses the ".mpx"
extension. Project 98 can create and read from MPX file
format while all other later versions can only read from
the MPX file format. Check the following KB article:
Description of the MPX Project File Exchange Format:
http://support.microsoft.com/kb/270139
(https://web.archive.org/web/20101205062627/http://support.microsoft.com/kb/270139)
Some free scheduling tools and free online viewers
available on the internet can import from
Project’s mpp file format and export to the mpx file
format. Some applications only import from the file
format of Project 2000-2003 which is a format that Project 2010 or Project
2007 can save to. Consider removing any sensitive information from the mpp file
before submitting the file to an online viewer or
converter on the internet;
see the note below:
Note -- Privacy
Options - How to remove personal information from the
file
-
In Project 2007, delete
the information in Summary tab of Properties
dialog box on the File menu. Also see the
Privacy options for 'filename' section in
Security tab of Options dialog box.
-
In Project 2010, delete
the information in Summary tab (File | Info |
Project Information drop-down list |
Advanced Properties > 'filename' Properties
dialog box | Summary). Also see Document-specific settings
section in Trust
Center dialog box (File | Options >
Project Options dialog box | Trust Center
>
Trust Center dialog box | Privacy Options)
and the following product Help page:
Privacy supplement for
Project 2010
http://office.microsoft.com/en-us/privacy-supplement-for-microsoft-project-2010-HA101108376.aspx
--
#4 Why do mpp file
versions differ ?
Project versions 98 through 2010 use the same file
extension but save to different mpp file formats since
mpp file for each version includes the data for the
added features which do not exist in the previous
version. Saving to the file format of earlier versions
may remove or convert the part of an mpp file containing the
data related to the incompatible features of the later
version.
#5 What is the
backward compatibility ?
A
software application that can open from and save to the
file formats of earlier versions is said to be backward
compatible or downward compatible. Backward
compatibility is a feature of Project versions.
#6 How does the
backward compatibility work in Project ?
Consider the following scenario as an example:
-
A user working with
Project 2010 in location A creates a new project plan
file; saves it to the file format of Project 2007
since Project is “backward compatible”; and
then sends the mpp file to a user currently using Project 2007 in
location B.
-
The user in location B opens the
mpp file with Project
2007, works
on the file, saves the changes and then returns the
modified mpp file to the original user (file's
creator) in location A.
-
The original user (location A) opens the
Project 2007 file using Project 2010 since Project
is “backward compatible” and therefore, it can open from the file formats
of earlier versions, Project 98 being the earliest.
#7 What is the
“Compatibility” mode of Project 2010 ?
It is the mode of operation that Project 2010
automatically switches to, while opening from the file
formats of earlier versions. In this mode, application
windows’ title bar displays “[Compatibility Mode]” and
Project 2010 operates with reduced functionality of some
new features. Project 2010 switches back to normal
operation as soon as we save the active project plan to
the native file format of Project 2010.
#8
What do I need to know if I work in a mixed-version
environment ?
Project supports opening from and saving to earlier
formats, thus enables us to share mpp files in a
mixed-version environment. There is a quick way to find out which earlier
versions the currently used Project version can save to: opening
Save As dialog box and clicking the down arrow of "Save
as type:" box will open a drop-down list of all the
formats that the installed Project version can save to.
The "Save as type:" box is set to Project
(*.mpp) by default, that is the file format of the
current Project version running on the computer. Please
note that Project 2010 and Project 2007 cannot save to
the Project 98 file format.
The following Help articles contain detailed
information on compatibility of different versions
(search archive.org for missing links - see some
examples above):
Use Project 2010 with previous versions:
http://office.microsoft.com/en-us/project-help/use-project-2010-with-previous-versions-HA010351708.aspx
Opening Project MPP files from different versions:
http://office.microsoft.com/en-us/project-help/opening-project-mpp-files-from-different-versions-HA001045020.aspx
Also check the following
article for Project 2003, 2002, 2000 and 98 version:
Error message when you
try to open .mpp file created in earlier version of
Microsoft Project:
http://support.microsoft.com/kb/274394
IMPORTANT NOTE #1 -- Updates
-
Considering the latest Service Packs
that have already been released for
Project versions, potential compatibility problems with
mpp files converted in all directions in a mixed-version
environment can be avoided by using Project versions
with latest updates.
Therefore, make sure
that Project versions in all ends of any project file exchange process always have
the latest release of the updates installed.
-
If you upgrade to a
later version of Project, check the product version
right after completing the installation. If
required, download and install the latest updates
before starting to work with the mpp files of
previous version.
--
Note -- Changing
the default file save format of Project to the file
format of an earlier version
Tools | Options > Options
dialog box | Save MS Office Project
files as: <select format from the
dropdown list in the box>
-
Similarly, Project 2003 can be set
to save the project plan files to the file format of Project 98
by default.
-
Project 2010 can be set
to save the project plan files to Project 2007 or
Project 2000-2003 format by default as follows:
File | Options >
Project Options
dialog box | Save | (Save
projects label) Save files in this format: <select
format from the
dropdown list in the box>
If we set the default
file format to that of an earlier version, Project 2010
opens blank files in "Compatibility Mode" automatically. On the
other hand, Project 2010 continues to operate in normal mode
with Project 2010 files unless we do a "Save As"
to an earlier format.
In all versions above, the default type in Save as type
box will be automatically replaced with the current default which is
the file format of the earlier version. That is a Project
level setting in all versions; therefore, it will remain
in effect in all project
files.
--
#9 What happens if I
try to open an mpp file of later version with an earlier
version of Project ?
9.1 Using
Project 98, Project 2000 or Project 2002 to open from
later versions
Project 98 cannot open from the file format of later
versions of Project.
Project 2000 or Project
2002 can open files created with Project 2003 (it is a
common format mentioned as the file format 2000-2003).
Visit the following articles for detailed information on
file-format compatibility of Project versions 98 through
2003
(search archive.org for missing links - see some
examples above):
Project 98:
PRJ: Can't Open Project
98 File in Earlier Version of Project
http://support.microsoft.com/kb/174805
Project 2000 and 98:
PRJ2000: Error Message
When You Open a Microsoft Project 2000 File in Microsoft
Project 98
http://support.microsoft.com/kb/312610 or
http://support.microsoft.com/kb/274394
--
http://office.microsoft.com/en-us/project-help/sharing-files-in-a-mixed-microsoft-project-98-2000-environment-HA001044917.aspx
Project 2002, 2000 and
98:
Opening .mpp Files from
Earlier Versions of Microsoft Project
http://technet.microsoft.com/en-us/library/cc768096.aspx
Project 2003, 2002, 2000 and 98:
About working with a
current project in an earlier version of Project
http://office.microsoft.com/en-us/project-help/about-working-with-a-current-project-in-an-earlier-version-of-project-HP045304118.aspx
--
http://office.microsoft.com/en-us/project-help/open-a-project-from-another-version-of-project-HP043008266.aspx
http://office.microsoft.com/en-us/project-help/view-a-project-file-HP001132011.aspx
9.2
Using Project 2003 or Project 2007 to open from later
versions
Regarding Project versions 2003 through 2010 with the
latest updates, opening a file of later version with an
earlier version of Project would be the case when we try
to open a Project 2010 file with Project 2007 or Project
2003, otherwise Project 2003 SP3 can open from the
file format of Project 2007 as read-only by a converter
available in Service Pack 3; in that process, the
data related to the later version’s (that is, Project 2007)
enhanced features will be lost.
Visit the following
page for information on
SP3 for Project 2003:
Description of Project 2003 Service Pack 3 (search
archive.org for missing links - see some examples above):
http://support.microsoft.com/kb/923622
9.2.1
Opening a Project 2010 file with Project 2007 or Project
2003
Project 2007 or Project 2003 cannot open a Project 2010
file.
As soon as we attempt to open a newer file version,
Project detects the file format and displays some
dialog boxes with error messages; and eventually opens
and activates a blank project file. If you are
interested in the steps of the process which are almost
identical in Project 2007 and 2003, please continue
reading below:
|
The dialog boxes listed below are numbered just for
convenience in referring to them in the text; the
numbers have no meaning in Project. The order in
which Project displays them during the process is explained in
the next paragraph:
Dialog box #1 with “Yes/No” buttons:
|
This file was created by a never version of
MS Office Project and a converter is needed
to open it. Do you want to download the
converter from the MS Office Web site? |
Dialog box #2 with “OK” button:
|
Project cannot open this file because the
format is not recognized.
The file was probably created by a never
version of Project.
For more information about Project, please
visit your local reseller, contact your
local MS subsidiary, or see our World Wide
Web site at
http://www.microsoft.com/project/. |
Dialog box #3 with “Edit Macro/Cancel/Help”
buttons (In Project 2003, there is no Help button):
|
An unexpected error occurred during command
execution.
Try the following:
• Verify that all argument names and values
are correct and are of the correct type.
• You may have run out of memory. To free up
available memory, close programs, projects,
or windows that you aren’t using. |
Dialog box #4 with “Edit Macro/Cancel/Help”
buttons (In Project 2003, there is no Help button):
|
An unexpected error occurred. |
As soon as we attempt to open a newer file version by
double-clicking on the file, Project first
displays #1 and then the following
sequence occurs depending on the buttons clicked:
Project displays the same dialog box again and
simultaneously opens the default browser (See the note
for browser below).
We now see a blank project file in the Project window;
if we click “Yes” again in #1, then #3 is displayed:
clicking “Edit Macro” opens Macros dialog box, and
clicking “Cancel” closes #3 and the blank project file
window becomes our active window.
Project displays #2; clicking “OK” button opens #1
again. We now see a blank project file in the Project
window; clicking “No” again opens #2 again. If we now
click “OK” again, Project displays #4 and here, we need
to click “Cancel” to go to the blank project file
window.
Note -- Browser
Default browser starts; it is redirected to a product
Help page titled “Opening Project MPP files from
different versions”. The content of the page applies to
versions 2003 through 2010 but note that the converter
is only available for Project 2003 and it is included in
Service Pack 3; that is, it is not available as a
separate software application to download.
--
If we attempt to open the mpp file using File |
Open
>
Open
dialog box, we don’t see #3 and #4 dialog boxes in the
above sequence.
|
#10 Working with mpp files of earlier versions
10.1 Opening from the file format of an earlier
version with a later version of Project
All
the later versions of Project can open files from the
file format of earlier versions. This is the backward
compatibility feature of Project.
10.1.1 Opening Project 98 files
with later versions
The format of a Project 98 file is called legacy format.
The format of the files that are created and used by
obsolete applications is referred to as legacy format.
Project checks Legacy Formats setting while opening from a file of
legacy or non-default format. We do not see that feature
in versions before Project 2003 SP3. The default setting
is not to allow opening from legacy or non-default file
format; therefore, Project 2003 SP3, Project 2007 or Project
2010 will display a dialog box with an error message
mentioning the default setting, in an attempt to open a
Project 98 file; clicking "OK", which is the only button
available, will close the dialog box but Project will
not load the file.
Apply the following command sequence
to view the options available and change the default
setting in Project 2010:
File | Options > Project Options dialog box | Trust
Center | Trust Center Settings... > Trust Center dialog
box | Legacy Formats
It is
required
to change the setting to the second (Prompt when
loading files with legacy or non-default file format)
or to the third option (Allow loading files with
legacy or non-default file formats) for Project 2010
to open from the legacy format (i.e. the format of
Project 98 file in this context) or non-default file
format. Please note that Project 2010 will display
"[Compatibility Mode]" in the title while working with a
Project 98 file.
Project 2007 or Project 2003 SP3 will demonstrate
a similar behavior as Project 2010 does while opening
from Project 98 version; the options are in Legacy
Formats section in Security tab of Options
dialog box from Tools menu in both versions.
Visit the Help page below for more information on other
legacy formats and non-default file formats (search
archive.org for missing links - see some examples above):
http://office.microsoft.com/en-us/project-help/options-dialog-box-security-tab-HP001225924.aspx
Legacy Formats setting
does not exist in Project 2000, Project 2002 and Project
2003 that does not have Service Pack 3. These versions
of Project can open from the file format of Project 98
as all other later versions do.
Note -- Working with non-default
file formats is not a subject included in this document --
10.1.2 Opening the other
earlier version files with later versions of Project
Project 2000, Project 2002, and Project 2003 share a
common file format; that is, Project 2000-2003 format.
Therefore, any version of them can open from the file
format of the other two versions. Please see "About
working with a current project in an earlier version of
Project" in section 9.1 for more information.
Project 2007 can open from Project 2000-2003 format.
Project 2010 can open
from the file format of Project 2000-2003 and Project
2007.
Project 2010 displays "[Compatibility Mode]" in the
application window title while working with a Project
2007 or Project 2000-2003 file. In
"Compatibility" mode, the file format in effect is that of
the earlier version. In normal operation, the
application window does not display any special mode
information in the title while the file format is that
of Project 2010.
Note -- Project's application window title displays
[Read-Only], if the mpp file's been opened as read-only.
--
10.2 Saving an mpp file of
earlier version opened with a later version of Project
As mentioned above,
all
the versions of Project can open files from the file
format of earlier versions.
This item explains the
sequence occuring right after clicking Save
button for the first time while working with an mpp file
of earlier version opened with a later version of
Project (See the above section 10.1
Opening from the file format of an earlier version with
a later version of Project).
While working with an mpp
file of earlier version, Project provides a user with three
alternative ways to save the file:
e.g. Opening a Project 2003 file with Project 2007 and
saving to the file format of Project 2000-2003
Note --
Keeping the original mpp file format is not possible
when we open a Project 98 file with Project 2010 or
Project 2007 since both versions cannot save to the
file format of Project 98.
--
e.g. Opening a Project 98 file with Project 2010 and
saving the file to the format of Project 2010
e.g. Opening a
Project 2003 file with Project 2010 and saving the file
to the format of Project 2007
Note --
Saving the mpp file to another earlier version is
not possible when we open a Project 98 file with
Project 2000, 2002 or 2003 since Project 98 is the
earliest version available in Save as type:
drop-down list of Save As dialog box.
--
In our first attempt to
save an mpp file of earlier version, Project displays
a
Yes/No/Cancel dialog box. The following paragraph
explains what operations Project perform after clicking
any of the buttons in that dialog box:
|
[Yes]
button
If we click Yes button in that dialog box, Project overwrites the file with
the current format (later one).
[Cancel]
button
Clicking Cancel
button cancels the save operation and closes the dialog
box. Please note that the same sequence
will be repeated all over again in any subsequent
Save command.
[No]
button
If we click No to save to the original format
(earlier one), Project displays a second dialog box,
with the title "Saving
to name_of_earlier_version
format:", containing two options and OK/Cancel/Help
buttons:
"Saving
to name_of_earlier_version
format:" dialog box and available
options/buttons:
|
Select 1st
option and click OK
Select 2nd
option and click OK
-
If we choose the second option (Cancel the save
operation...) and click OK, then Project opens
Save As
dialog box. The dialog box defaults to the
current format (Project's format) in Save as type:
box and to the original filename, even if we have typed
in
another filename at the beginning. Note that, this is
the same as applying the Save As command at the
beginning. If we close the Save As dialog box by clicking
Cancel, Project saves the file to the current
format (Project's format) at any save operation afterwards.
Click
Cancel
-
If we click
Cancel button, Project keeps the
current format (Project's format) at any
subsequent save operation, no matter
what option has been selected
previously, i.e. either the first one or
the second one.
|
Project keeps the final
format determined in any of the steps above and does not
change it unless we change it explicitly by applying
Save As command.
|
All possible cases and
exceptions (in Notes) are listed below for Project versions 98
through 2010. In any of the cases listed below, we can
save the mpp file of an earlier version to any of the
file formats available in Save as type: drop-down
list by following the steps as described above:
Note --
Project 2003 SP3 does not check Legacy Formats
setting while saving to a file format of Project 98 if
the mpp file opened is a Project 98 file. --
Note --
In our first attempt to
save a Project 98 file,
Project 2010 or Project 2007 displays a Yes/Cancel
dialog box (not the Yes/No/Cancel one mentioned above),
since both versions cannot save to the file format of
Project 98. If we click Yes, Project 2010
overwrites the Project 98 format with Project 2010
format. We can also save the Project 98 file to the file
format of Project 2000-2003 or Project 2007.
--
Note -- The dialog box sequence in Project 2010
Project 2010 displays a Yes/No/Cancel dialog box
as mentioned above. Project 2010 switches to the normal
operation mode if we click Yes to overwrite the
file with Project 2010 format. The following step is
different than that of the other Project versions: if we
click No, Project 2010 closes the dialog box (we
do not see the 2nd dialog box in Project 2010) and
continues to operate in "[Compatibility Mode]". The file
format determined in this first save operation does not
change unless we change it explicitly by applying a
Save As thereafter while working with the project
plan.
--
#11 Saving the current mpp file to the file format of an
earlier version
All
versions of Project can save to the
file format of earlier versions.
11.1
Saving to the file format of Project 98
Project 2010 and Project 2007 do not save to Project 98
format (legacy format). That means a Project 98 file opened
with Project 2007 can be either saved to the file format
of Project 2007 or Project 2000-2003; and a Project 98 file
opened with Project 2010 can be saved to the file format
of Project 2010, Project 2007 or Project 2000-2003.
Therefore, the original format of a Project 98 file
cannot be retained while saving the mpp file in Project 2010
and Project 2007. In our first attempt to save the
Project 98 file opened with Project 2010 or Project
2007, Project displays an OK (to overwrite the
format) / Cancel (to
cancel saving) dialog box to warn us that we are just
about to overwrite the file format. Both Project 2010
and Project 2007 cannot save to legacy file format so
Legacy Formats setting is irrelevant.
Note --
Project 2010 and Project 2007 check the Legacy
Formats setting while saving to non-default formats.
--
Project 2000, 2002 and 2003 save to the file format
of Project 98.
Indeed, Project
2000, 2002 and 2003 versions are the only versions that
can save to the file format of Project 98. As
mentioned before,
the feature checking the
Legacy Formats
setting does not exist in versions prior to Project 2003
SP3; the default setting is not to
allow opening from and saving to, legacy or non-default
file format.
Project 2003 SP3 checks the Legacy Formats
setting before saving the file to Project 98 format, and displays an error
dialog box which tells us that the setting do not allow
to save the file to the Project 98 format by default. At
that point, we need to go to the Options dialog
box, change the setting for Legacy Formats to the
second or third option and then repeat the same steps to
save the file to the Project 98 format.
|
Suppose that we are
working on a project schedule with Project 2000, 2002 or
2003 and decided to save the current schedule to an mpp
file of Project 98 format. Next, we apply Save As
command (or just Save with a new file). In the
dialog box, we select "Project 98" in Save as type:
drop-down list and then arrange the filename and the
folder if we do not intend to overwrite the existing
file. Next, we click Save button (Project now
displays OK/Cancel dialog box to alert us if we
are overwriting the existing file; we can click OK
button to continue with overwriting) and
Project displays "Saving to MS Project 98 format:"
dialog box with two options and OK/Cancel/Help
buttons. The dialog box contains a warning message that
the data for incompatible features of the current
version will be lost:
"Saving to MS Project 98 format:"
dialog box:
|
-
The dialog box opens with the first option (starting
with Keep
the MS Project 98 format,...)
as selected by default. If we decide to proceed with
the first option, we just click OK; then
Project saves to the Project 98 format.
-
If we choose the second option (starting with
Cancel the save operation...) and click OK,
then Project opens Save As dialog box. The
dialog box defaults to the current format in Save
as type: box and to the original filename even
if we have previously entered a different filename
at the beginning. Note that, this is the same as
applying the Save As command at the
beginning.
If we close the
Save As dialog box by clicking
Cancel, Project saves the file to the current format at
any save operation afterwards.
|
Project keeps the final
format determined in any of the steps above and does not
change it unless we change it explicitly by applying
Save As command.
|
11.2 Saving to
Project 2000-2003
format in Project 2007
While saving to the file
format of Project 2000-2003 in Project 2007, the same
sequence of dialog boxes are displayed as in section
11.1. Title of the warning dialog box is
"Saving to MS Project 2000-2003 format:".
Note --
If we choose the second option and click OK in "Saving
to MS Project 2000-2003 format:" dialog box, Project
2007 will open Save As dialog box. If we now
select Project 2000 - 2003 (*.mpp) in Save as
type: box in Save As dialog box, Project 2007
reverts to "Saving
to MS Project 2000-2003 format:"
dialog box. That happens even if we enter a new filename
in Save As dialog box.
--
11.3 Saving to
Project 2000-2003 or
Project 2007 format in Project 2010
Steps are as follows:
-
Project 2010 displays Save As dialog box in
our first attempt to save a new project plan by
clicking the Save button or we can apply
File | Save As command sequence to open Save
As dialog box. We need to apply File | Save
As command sequence to open the Save As
dialog box while working on an existing plan or on a
plan just saved during the current session. Next, we
select the corresponding format in the drop-down list
of Save as type: box in the dialog box, in
order to save a Project 2010 file to the format of
Project 2007 or Project 2000-2003 file. After
arranging filename and folder, we click Save
button. Project 2010 now displays OK/Cancel
dialog box to alert us if we are overwriting an
existing file, we click OK button to
continue.
-
Project 2010 displays "Saving to Previous Version
- Compatibility Checker" dialog box in the next
step. In this dialog box, Project 2010 lists any
incompatible items that exists in the current
project plan and provides Continue/Cancel
buttons.
-
Clicking Continue finalizes the file save
operation in saving to Project 2007 format but
Project 2010 continues with the same sequence of
dialog boxes as in section 11.1 (or 11.2) in saving to a
Project 2000-2003 format:
|
Project displays "Saving to MS Project 2000-2003
format:" dialog box with two options and
OK/Cancel/Help buttons. The dialog box contains a
warning message that the data for incompatible features
of the current version will be lost:
"Saving to MS Project 2000-2003 format:"
dialog box:
|
-
If we choose the second option (starting with
Cancel the save operation...) and click OK,
then Project 2010 opens Save As dialog box.
The dialog box defaults to the current format
(Project 2010 format) in Save as type: box
and to the original filename even if we have
previously entered a different filename at the
beginning. Note that, this is the same as applying
the Save As command at the beginning.
If we close the
Save As dialog box by clicking
Cancel, Project 2010 saves the file to the current format at
any save operation afterwards.
-
If we click Cancel button, Project keeps the
current format at any subsequent save operation, no
matter what option has been selected previously,
i.e. either the first one or the second one.
|
Note -- If we save
to the other formats in the current session and then
attempt saving to the format of Project 2000-2003 again,
Project 2010 does not display
"Saving to MS Project 2000-2003 format:" dialog
box. --
|
-
Project keeps the
final format determined in any of the steps above
and does not change it unless we change it
explicitly by applying Save As command.
Note --
Some default formatting
settings of Project 2010 do not match that of the
earlier versions while saving to an earlier version. As an example, AutoFilter is on
by default in Project 2010 and non-working times in the
graph area of the Gantt Chart view are displayed
with a solid pattern. An earlier version file converted
from Project 2010 file format (by saving to the file
format of an earlier version) will keep some of the
default formatting of Project 2010. If this is not
acceptable, you can turn AutoFilter off before
saving to the file format of an earlier version.
As for
display format of non-working times in the graph part,
simply double-click on the colored area of non-working
time in the graph part of the Gantt Chart view to
open the dialog box and set Pattern to the second
item on the drop-down list instead of the solid one (the
first one) in the Timescale dialog box before
saving to the file format of an earlier version. Please
also note that Project 2010 has a customizable color
palette while earlier versions have a limited color
selection.
--
IMPORTANT NOTE #2 - Always check Legacy Formats
setting before saving to a non-default file format in
Project 2007 or in Project 2003 SP3
While
saving to a non-default format (e.g. Excel's .xls
format), we go through a multi-step process via Export
Wizard. Project 2010 checks Legacy Formats
setting at the beginning of the export process but
Project 2007 and Project 2003 SP3 check the setting at
the end of the export process. If we do not change the
default setting (it is set not to allow to save to
legacy format or non-default file format by default)
before starting off the export process in Project 2007
or in Project 2003 SP3, Project will display the error
dialog box at the end of the process and will not allow
us to proceed any further. At that point, we have to
cancel all the work done by closing the dialog box,
change the setting and then start the export process all
over again.
--
#12 Can I install
different versions of Project side-by-side on the same
computer ?
According to the product information on the product
website, Project versions have been designed to work with previous
versions; that is, the application supports side-by-side
operation of different versions. Note that only one
version of Project can run at a time and the product
versions should be installed in the order of release,
that is, the earliest version should be installed first.
The last version installed will be the default version.
Visit the FAQ page for Project 2010 information here at
http://www.microsoft.com/project/en-us/project-desktop-faqs.aspx
Some notes on
side-by-side operation of different versions:
It is required to do custom installation to manage the
installation folders not to overwrite Project 98 files
on the system while installing Project 2000 since both
Project 98 and Project 2000 will install in "Office"
folder.
Also see Project 98 installation note in KB article at
http:/support.microsoft.com/kb/274394 (Error message
when you try to open .mpp file created in earlier
version of Microsoft Project).
Project will create Global.mpt while closing Project's
first session after installation. Default folders for
Global.mpt in different versions are as follows (in XP):
C:\Documents and Settings\<profile_name>\Application
Data\Microsoft\MS Project\<see Folder path below>:
|
Product version: |
Folder path: |
|
98
2000
2002
2003
2007
2010 |
Keeps Global.mpt in the same folder as
installation folder
...\1033
...\10\1033
...\11\1033
...\12\1033
...\14\1033 |
The folder name 1033 corresponds to the locale
identifier (LCID) for "English (United States)". It will
be different for other languages available (See here at
http://msdn.microsoft.com/en-us/library/0h88fahh)
Note
--
We can copy the items in Global.mpt of the previous
installation to the later version’s Global.mpt file.
Project displays Planning Wizard dialog box
for this purpose while starting Project for the
first time. The dialog box contains the following
options to choose from: copy either manually or
automatically, or cancel to close the dialog box.
--
Default installation folders for different versions are
as follows (in XP):
C:\Program Files\Microsoft Office\<see
Folder path below>:
|
Product version: |
Folder path: |
|
98
2000
2002
2003
2007
2010 |
...\Office
...\Office (note that it is the same as
above)
...\Office10
...\OFFICE11
...\Office12
...\Office14 |
Also pay attention to messages displayed and options
presented not to remove the previous version installed
during a setup process of later versions.
Note
-- The folder paths for Project installation and Global.mpt vary
depending on the operating system and Project version.
For example, the default folder path for Global.mpt is
C:\Users\<profile_name>\AppData\Roaming\Microsoft\MS
Project\14\1033 for Project 2010 in a Windows 7
system
--
-
Using Visual Reports feature in multi-version
environment
(search archive.org for missing links - see some
examples above):
According to product web site, Visual Reports
feature in Project 2010 and Project 2007 works with
Excel 2003 or later and Visio Professional 2007 or
later.
Project 2007 requires Service Pack 3 for Visual Reports
feature to work with Visio Professional 2010. See
"Overview of Office Project 2007 SP3 improvements"
section in KB article here at
http://support.microsoft.com/kb/2526091
Also review the section
for Project 2010 in the article "System requirements for
Office 2010" at
http://technet.microsoft.com/en-us/library/ee624351.aspx
-
Features of some Office applications related to
Project may require the matching version of Project
on the system to work. Search the product support website for
information on integrating an Office
application to Project.
-
Search the product support website to find out what
other Project components the side-by-side support
extends to.
IMPORTANT NOTE #3 --
Always make a backup of the system before creating a
system configuration where multiple versions co-exist
In case of a problem, you may want to revert
to previous system configuration by using the backup.
Besides, the backup will help you restore the system to
the previous system configuration when the removal of
the software by uninstallation process cannot undo all
the changes made to the system by the software
completely.
--
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