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FAQ on Compatibility in Project versions 98 through 2010

 

Please first see <Disclaimer> section at the bottom. This document's content is related to the standalone desktop editions/versions of MS Project. 

 

 

 

INTRODUCTION

 

 

People share project files all the time to communicate the planning and scheduling information. Team members working on the same project in different locations often need to exchange Project files. Users sharing mpp files sometimes need to work with mpp files of different versions since it may not always be possible to have the identical versions of Project installed in all locations for one or more of the reasons listed below:

 

  • Not all the users upgrade the product to the latest release. Different versions of Project are in use all over the world.
  • Not all the users follow up the software update announcements; and even when they watch for the announcements, not all the users install a new update just released for the version of the product they use unless the update fixes a particular issue that they are currently experiencing.  
  • People can use a version of Project in their local language as Project is available in multiple languages.

 

Even if people do not share mpp files with other users, they may decide to start with a template or a project file of earlier versions from the archives of past projects or from some other source, while developing a schedule in a similar project. A user may prefer to work with the latest version at home, in order to benefit from the advanced features, while an earlier version of Project is used at the office.

 

If you are currently working in a mixed-version environment as described above, and do not want to experience any compatibility related issues, then you need to know how to deal with the mpp files of different versions. The purpose of this document is to provide compatibility related information that you might need while working in a mixed-version environment. 

 

Notes -- Version and Edition Information / Product Information / Naming convention while referring to Project in the context

  • The 2010 version is the latest release of the Project family of products. Two desktop editions are available:

    • Project Standard 2010 edition, which is a standalone project management application.
    • Project Professional 2010 edition, which can be used as either the client application interface for Project Server 2010 or a standalone project management application without Project Server 2010.
  • Please visit the product web site for general product information (version/edition comparison, versions and editions available to try or buy, product activation, product lifecycle etc.).
  • Any instance of "Project" in this context stands for both Professional and Standard editions. If it is required to differentiate between the editions, the edition name will be used explicitly along with "Project" in the context.
  • If it is required to mention a version of Project containing a particular release of Service Packs in the context, then "SP<number>" suffix will be used explicitly with the name, e.g. "Project 2003 SP3", "Project 2007 SP3".

--

 

 

FREQUENTLY ASKED QUESTIONS

 

 

#1 What is Project’s file format ?

#2 What other file formats are supported by Project ?

#3 What is the MPX file ? How can I convert an MPP file to an MPX file ?

#4 Why do mpp file versions differ ?

#5 What is the backward compatibility ?

#6 How does the backward compatibility work in Project ?

#7 What is the “Compatibility” mode of Project 2010 ?

#8 What do I need to know if I work in a mixed-version environment ?

#9 What happens if I try to open an mpp file of later version with an earlier version of Project ?

9.1 Using Project 98, Project 2000 or Project 2002 to open from later versions

9.2 Using Project 2003 or Project 2007 to open from later versions

9.2.1 Opening a Project 2010 file with Project 2007 or Project 2003

#10 Working with mpp files of earlier versions

10.1 Opening from the file format of an earlier version with a later version of Project

10.1.1 Opening Project 98 files with later versions

10.1.2 Opening the other earlier version files with later versions of Project

10.2 Saving an mpp file of earlier version opened with a later version of Project

#11 Saving the current mpp file to the file format of an earlier version

11.1 Saving to the file format of Project 98

11.2 Saving to Project 2000-2003 format in Project 2007

11.3 Saving to Project 2000-2003 or Project 2007 format in Project 2010

#12 Can I install different versions of Project side-by-side on the same computer ?

 

 

#1 What is Project’s file format ?

 

Project 2010 saves a project plan created by the user to a Project 2010 file with the "mpp" extension. The mpp file extension stands for “Microsoft Project Plan” and represents a standard proprietary file format recognized by Project. The “*.mpp file” expression in any context means a Project file of any name with “mpp” file extension, e.g. myplan.mpp. The mpp file format is not documented.

 

 

#2 What other file formats are supported by Project ?

 

Search on the product web site for the file formats supported or visit the URLs below:

 

File formats supported by Project 2010:

http://office.microsoft.com/en-us/project-help/file-formats-supported-by-project-2010-HA010373155.aspx

(https://web.archive.org/web/20110405024928/http://office.microsoft.com/en-us/project-help/file-formats-supported-by-project-2010-HA010373155.aspx)

A similar content for Project 2007:

http://office.microsoft.com/en-us/project-help/file-formats-supported-by-microsoft-office-project-HA010140395.aspx

      (https://web.archive.org/web/20101205060533/http://office.microsoft.com/en-us/project-help/file-formats-supported-by-microsoft-office-project-HA010140395.aspx)

 

 

#3 What is the MPX file ? How can I convert an MPP file to an MPX file ?

 

MPX (Microsoft Project Exchange) file format is an ASCII format used with project management and various other programs that support MPX 4.0. This format uses the ".mpx" extension. Project 98 can create and read from MPX file format while all other later versions can only read from the MPX file format. Check the following KB article:

 

Description of the MPX Project File Exchange Format:

http://support.microsoft.com/kb/270139

(https://web.archive.org/web/20101205062627/http://support.microsoft.com/kb/270139)

 

 

Some free scheduling tools and free online viewers available on the internet can import from Project’s mpp file format and export to the mpx file format. Some applications only import from the file format of Project 2000-2003 which is a format that Project 2010 or Project 2007 can save to. Consider removing any sensitive information from the mpp file before submitting the file to an online viewer or converter on the internet; see the note below:

 

Note -- Privacy Options - How to remove personal information from the file

  • In Project 2007, delete the information in Summary tab of Properties dialog box on the File menu. Also see the Privacy options for 'filename' section in Security tab of Options dialog box.

  • In Project 2010, delete the information in Summary tab (File | Info | Project Information drop-down list | Advanced Properties > 'filename' Properties dialog box | Summary). Also see Document-specific settings section in Trust Center dialog box (File | Options > Project Options dialog box | Trust Center > Trust Center dialog box | Privacy Options) and the following product Help page:

 

Privacy supplement for Project 2010

http://office.microsoft.com/en-us/privacy-supplement-for-microsoft-project-2010-HA101108376.aspx

--

 

 

#4 Why do mpp file versions differ ?

 

Project versions 98 through 2010 use the same file extension but save to different mpp file formats since mpp file for each version includes the data for the added features which do not exist in the previous version. Saving to the file format of earlier versions may remove or convert the part of an mpp file containing the data related to the incompatible features of the later version.

 

 

#5 What is the backward compatibility ?

 

A software application that can open from and save to the file formats of earlier versions is said to be backward compatible or downward compatible. Backward compatibility is a feature of Project versions.

 

 

#6 How does the backward compatibility work in Project ?

 

Consider the following scenario as an example:

 

  • A user working with Project 2010 in location A creates a new project plan file; saves it to the file format of Project 2007 since Project is “backward compatible”; and then sends the mpp file to a user currently using Project 2007 in location B. 

  • The user in location B opens the mpp file with Project 2007, works on the file, saves the changes and then returns the modified mpp file to the original user (file's creator) in location A.

  • The original user (location A) opens the Project 2007 file using Project 2010 since Project is “backward compatible” and therefore, it can open from the file formats of earlier versions, Project 98 being the earliest.

 

 

#7 What is the “Compatibility” mode of Project 2010 ?

 

It is the mode of operation that Project 2010 automatically switches to, while opening from the file formats of earlier versions. In this mode, application windows’ title bar displays “[Compatibility Mode]” and Project 2010 operates with reduced functionality of some new features. Project 2010 switches back to normal operation as soon as we save the active project plan to the native file format of Project 2010. 

 

 

 #8 What do I need to know if I work in a mixed-version environment ?

 

Project supports opening from and saving to earlier formats, thus enables us to share mpp files in a mixed-version environment. There is a quick way to find out which earlier versions the currently used Project version can save to: opening Save As dialog box and clicking the down arrow of "Save as type:" box will open a drop-down list of all the formats that the installed Project version can save to. The "Save as type:" box is set to Project (*.mpp) by default, that is the file format of the current Project version running on the computer. Please note that Project 2010 and Project 2007 cannot save to the Project 98 file format. 

 

The following Help articles contain detailed information on compatibility of different versions (search archive.org for missing links - see some examples above):

 

Use Project 2010 with previous versions:

http://office.microsoft.com/en-us/project-help/use-project-2010-with-previous-versions-HA010351708.aspx 

Opening Project MPP files from different versions:

http://office.microsoft.com/en-us/project-help/opening-project-mpp-files-from-different-versions-HA001045020.aspx

 

Also check the following article for Project 2003, 2002, 2000 and 98 version:

Error message when you try to open .mpp file created in earlier version of Microsoft Project:

http://support.microsoft.com/kb/274394

 

 

IMPORTANT NOTE #1 -- Updates

  • Considering the latest Service Packs that have already been released for Project versions, potential compatibility problems with mpp files converted in all directions in a mixed-version environment can be avoided by using Project versions with latest updates. Therefore, make sure that Project versions in all ends of any project file exchange process always have the latest release of the updates installed.

  • If you upgrade to a later version of Project, check the product version right after completing the installation. If required, download and install the latest updates before starting to work with the mpp files of previous version.

--

 

Note -- Changing the default file save format of Project to the file format of an earlier version

  • Project 2007 can be set to save the project plan files to Project 2000-2003 format by default as follows:

Tools | Options > Options dialog box | Save MS Office Project files as: <select format from the dropdown list in the box>

  • Similarly, Project 2003 can be set to save the project plan files to the file format of Project 98 by default.

  • Project 2010 can be set to save the project plan files to Project 2007 or Project 2000-2003 format by default as follows:

File | Options > Project Options dialog box | Save | (Save projects label) Save files in this format: <select format from the dropdown list in the box>

If we set the default file format to that of an earlier version, Project 2010 opens blank files in "Compatibility Mode" automatically. On the other hand, Project 2010 continues to operate in normal mode with Project 2010 files unless we do a "Save As" to an earlier format.

In all versions above, the default type in Save as type box will be automatically replaced with the current default which is the file format of the earlier version. That is a Project level setting in all versions; therefore, it will remain in effect in all project files.

--

 

 

#9 What happens if I try to open an mpp file of later version with an earlier version of Project ?

 

 

9.1 Using Project 98, Project 2000 or Project 2002 to open from later versions

 

Project 98 cannot open from the file format of later versions of Project. Project 2000 or Project 2002 can open files created with Project 2003 (it is a common format mentioned as the file format 2000-2003). Visit the following articles for detailed information on file-format compatibility of Project versions 98 through 2003 (search archive.org for missing links - see some examples above):

 

Project 98:

PRJ: Can't Open Project 98 File in Earlier Version of Project
http://support.microsoft.com/kb/174805

 

Project 2000 and 98:

PRJ2000: Error Message When You Open a Microsoft Project 2000 File in Microsoft Project 98

http://support.microsoft.com/kb/312610 or http://support.microsoft.com/kb/274394

--

http://office.microsoft.com/en-us/project-help/sharing-files-in-a-mixed-microsoft-project-98-2000-environment-HA001044917.aspx

 

Project 2002, 2000 and 98:

Opening .mpp Files from Earlier Versions of Microsoft Project

http://technet.microsoft.com/en-us/library/cc768096.aspx

 

Project 2003, 2002, 2000 and 98:

About working with a current project in an earlier version of Project

http://office.microsoft.com/en-us/project-help/about-working-with-a-current-project-in-an-earlier-version-of-project-HP045304118.aspx

--

http://office.microsoft.com/en-us/project-help/open-a-project-from-another-version-of-project-HP043008266.aspx

http://office.microsoft.com/en-us/project-help/view-a-project-file-HP001132011.aspx
 

 

9.2 Using Project 2003 or Project 2007 to open from later versions

 

Regarding Project versions 2003 through 2010 with the latest updates, opening a file of later version with an earlier version of Project would be the case when we try to open a Project 2010 file with Project 2007 or Project 2003, otherwise Project 2003 SP3 can open from the file format of Project 2007 as read-only by a converter available in Service Pack 3; in that process, the data related to the later version’s (that is, Project 2007) enhanced features will be lost. Visit the following page for information on SP3 for Project 2003:

 

Description of Project 2003 Service Pack 3 (search archive.org for missing links - see some examples above):

http://support.microsoft.com/kb/923622

 

9.2.1 Opening a Project 2010 file with Project 2007 or Project 2003

 

Project 2007 or Project 2003 cannot open a Project 2010 file. As soon as we attempt to open a newer file version, Project detects the file format and displays some dialog boxes with error messages; and eventually opens and activates a blank project file. If you are interested in the steps of the process which are almost identical in Project 2007 and 2003, please continue reading below:

 

 

The dialog boxes listed below are numbered just for convenience in referring to them in the text; the numbers have no meaning in Project.  The order in which Project displays them during the process is explained in the next paragraph:

 

Dialog box #1 with “Yes/No” buttons: 

This file was created by a never version of MS Office Project and a converter is needed to open it. Do you want to download the converter from the MS Office Web site?

 

Dialog box #2 with “OK” button:

Project cannot open this file because the format is not recognized.

The file was probably created by a never version of Project.

For more information about Project, please visit your local reseller, contact your local MS subsidiary, or see our World Wide Web site at http://www.microsoft.com/project/.

 

Dialog box #3 with “Edit Macro/Cancel/Help” buttons (In Project 2003, there is no Help button):

 

An unexpected error occurred during command execution.

Try the following:

• Verify that all argument names and values are correct and are of the correct type.

• You may have run out of memory. To free up available memory, close programs, projects, or windows that you aren’t using.

 

Dialog box #4 with “Edit Macro/Cancel/Help” buttons (In Project 2003, there is no Help button):

 

An unexpected error occurred. 

 

As soon as we attempt to open a newer file version by double-clicking on the file, Project first displays #1 and then the following sequence occurs depending on the buttons clicked: 

 

  • If we click “Yes” in #1,

Project displays the same dialog box again and simultaneously opens the default browser (See the note for browser below).

We now see a blank project file in the Project window; if we click “Yes” again in #1, then #3 is displayed: clicking “Edit Macro” opens Macros dialog box, and clicking “Cancel” closes #3 and the blank project file window becomes our active window.

 

  • If we click “No” in #1,

Project displays #2; clicking “OK” button opens #1 again. We now see a blank project file in the Project window; clicking “No” again opens #2 again. If we now click “OK” again, Project displays #4 and here, we need to click “Cancel” to go to the blank project file window. 

 

Note -- Browser

Default browser starts; it is redirected to a product Help page titled “Opening Project MPP files from different versions”. The content of the page applies to versions 2003 through 2010 but note that the converter is only available for Project 2003 and it is included in Service Pack 3; that is, it is not available as a separate software application to download.

--

 

If we attempt to open the mpp file using File | Open > Open dialog box, we don’t see #3 and #4 dialog boxes in the above sequence.

 

 

 

 

#10 Working with mpp files of earlier versions

 

 

10.1 Opening from the file format of an earlier version with a later version of Project

 

All the later versions of Project can open files from the file format of earlier versions. This is the backward compatibility feature of Project.

 

 

10.1.1 Opening Project 98 files with later versions

 

The format of a Project 98 file is called legacy format. The format of the files that are created and used by obsolete applications is referred to as legacy format. Project checks Legacy Formats setting while opening from a file of legacy or non-default format. We do not see that feature in versions before Project 2003 SP3. The default setting is not to allow opening from legacy or non-default file format; therefore, Project 2003 SP3, Project 2007 or Project 2010 will display a dialog box with an error message mentioning the default setting, in an attempt to open a Project 98 file; clicking "OK", which is the only button available, will close the dialog box but Project will not load the file.

 

Apply the following command sequence to view the options available and change the default setting in Project 2010:

 

File | Options > Project Options dialog box | Trust Center | Trust Center Settings... > Trust Center dialog box | Legacy Formats

 

It is required to change the setting to the second (Prompt when loading files with legacy or non-default file format) or to the third option (Allow loading files with legacy or non-default file formats) for Project 2010 to open from the legacy format (i.e. the format of Project 98 file in this context) or non-default file format. Please note that Project 2010 will display "[Compatibility Mode]" in the title while working with a Project 98 file. 

 

Project 2007 or Project 2003 SP3 will demonstrate a similar behavior as Project 2010 does while opening from Project 98 version; the options are in Legacy Formats section in Security tab of Options dialog box from Tools menu in both versions. Visit the Help page below for more information on other legacy formats and non-default file formats (search archive.org for missing links - see some examples above):

 

http://office.microsoft.com/en-us/project-help/options-dialog-box-security-tab-HP001225924.aspx

 

Legacy Formats setting does not exist in Project 2000, Project 2002 and Project 2003 that does not have Service Pack 3. These versions of Project can open from the file format of Project 98 as all other later versions do.

 

Note -- Working with non-default file formats is not a subject included in this document --

 

 

10.1.2 Opening the other earlier version files with later versions of Project

 

Project 2000, Project 2002, and Project 2003 share a common file format; that is, Project 2000-2003 format. Therefore, any version of them can open from the file format of the other two versions. Please see "About working with a current project in an earlier version of Project" in section 9.1 for more information.

 

Project 2007 can open from Project 2000-2003 format.

 

Project 2010 can open from the file format of Project 2000-2003 and Project 2007. Project 2010 displays "[Compatibility Mode]" in the application window title while working with a Project 2007 or Project 2000-2003 file. In "Compatibility" mode, the file format in effect is that of the earlier version. In normal operation, the application window does not display any special mode information in the title while the file format is that of Project 2010.

 

Note -- Project's application window title displays [Read-Only], if the mpp file's been opened as read-only. --

 

 

10.2 Saving an mpp file of earlier version opened with a later version of Project

 

As mentioned above, all the versions of Project can open files from the file format of earlier versions. This item explains the sequence occuring right after clicking Save button for the first time while working with an mpp file of earlier version opened with a later version of Project (See the above section 10.1 Opening from the file format of an earlier version with a later version of Project).

 

While working with an mpp file of earlier version, Project provides a user with three alternative ways to save the file:

 

  • Keeping the original mpp file format

e.g. Opening a Project 2003 file with Project 2007 and saving to the file format of Project 2000-2003

Note --

Keeping the original mpp file format is not possible when we open a Project 98 file with Project 2010 or Project 2007 since both versions cannot save to the file format of Project 98.

--

  • Saving the mpp file to the format of the current Project version

e.g. Opening a Project 98 file with Project 2010 and saving the file to the format of Project 2010

  • Saving the mpp file to another earlier version if there exists any

e.g. Opening a Project 2003 file with Project 2010 and saving the file to the format of Project 2007

Note --

Saving the mpp file to another earlier version is not possible when we open a Project 98 file with Project 2000, 2002 or 2003 since Project 98 is the earliest version available in Save as type: drop-down list of Save As dialog box.

--

 

In our first attempt to save an mpp file of earlier version, Project displays a Yes/No/Cancel dialog box. The following paragraph explains what operations Project perform after clicking any of the buttons in that dialog box:

 

 

[Yes] button

If we click Yes button in that dialog box, Project overwrites the file with the current format (later one).

 

[Cancel] button

Clicking Cancel button cancels the save operation and closes the dialog box. Please note that the same sequence will be repeated all over again in any subsequent Save command.

 

[No] button

If we click No to save to the original format (earlier one), Project displays a second dialog box, with the title "Saving to name_of_earlier_version format:", containing two options and OK/Cancel/Help buttons:

 

"Saving to name_of_earlier_version format:" dialog box and available options/buttons:

 

Select 1st option and click OK

  • If we choose the first option (the default option starting with Keep..., to keep the original format) and click OK, Project saves to the original file format.

Select 2nd option and click OK

  • If we choose the second option (Cancel the save operation...) and click OK, then Project opens Save As dialog box. The dialog box defaults to the current format (Project's format) in Save as type: box and to the original filename, even if we have typed in another filename at the beginning. Note that, this is the same as applying the Save As command at the beginning. If we close the Save As dialog box by clicking Cancel, Project saves the file to the current format (Project's format) at any save operation afterwards. 

Click Cancel

  • If we click Cancel button, Project keeps the current format (Project's format) at any subsequent save operation, no matter what option has been selected previously, i.e. either the first one or the second one.

 

Project keeps the final format determined in any of the steps above and does not change it unless we change it explicitly by applying Save As command.

 

 

All possible cases and exceptions (in Notes) are listed below for Project versions 98 through 2010. In any of the cases listed below, we can save the mpp file of an earlier version to any of the file formats available in Save as type: drop-down list by following the steps as described above:

 

  • Saving a Project 98 file opened with Project 2000, Project 2002 or Project 2003

Note -- Project 2003 SP3 does not check Legacy Formats setting while saving to a file format of Project 98 if the mpp file opened is a Project 98 file. --

  • Saving a Project 98 file opened with Project 2007 or Project 2010

Note --

In our first attempt to save a Project 98 file, Project 2010 or Project 2007 displays a Yes/Cancel dialog box (not the Yes/No/Cancel one mentioned above), since both versions cannot save to the file format of Project 98. If we click Yes, Project 2010 overwrites the Project 98 format with Project 2010 format. We can also save the Project 98 file to the file format of Project 2000-2003 or Project 2007.

--

  • Saving Project 2000-2003 file opened with Project 2007

  • Saving Project 2000-2003 or Project 2007 file opened with Project 2010

Note -- The dialog box sequence in Project 2010

Project 2010 displays a Yes/No/Cancel dialog box as mentioned above. Project 2010 switches to the normal operation mode if we click Yes to overwrite the file with Project 2010 format. The following step is different than that of the other Project versions: if we click No, Project 2010 closes the dialog box (we do not see the 2nd dialog box in Project 2010) and continues to operate in "[Compatibility Mode]". The file format determined in this first save operation does not change unless we change it explicitly by applying a Save As thereafter while working with the project plan.

--

 

 

#11 Saving the current mpp file to the file format of an earlier version

 

All versions of Project can save to the file format of earlier versions.

 

 

11.1 Saving to the file format of Project 98

 

Project 2010 and Project 2007 do not save to Project 98 format (legacy format). That means a Project 98 file opened with Project 2007 can be either saved to the file format of Project 2007 or Project 2000-2003; and a Project 98 file opened with Project 2010 can be saved to the file format of Project 2010, Project 2007 or Project 2000-2003. Therefore, the original format of a Project 98 file cannot be retained while saving the mpp file in Project 2010 and Project 2007. In our first attempt to save the Project 98 file opened with Project 2010 or Project 2007, Project displays an OK (to overwrite the format) / Cancel (to cancel saving) dialog box to warn us that we are just about to overwrite the file format. Both Project 2010 and Project 2007 cannot save to legacy file format so Legacy Formats setting is irrelevant.

 

Note -- Project 2010 and Project 2007 check the Legacy Formats setting while saving to non-default formats. --

 

Project 2000, 2002 and 2003 save to the file format of Project 98. Indeed, Project 2000, 2002 and 2003 versions are the only versions that can save to the file format of Project 98.  As mentioned before, the feature checking the Legacy Formats setting does not exist in versions prior to Project 2003 SP3; the default setting is not to allow opening from and saving to, legacy or non-default file format. Project 2003 SP3 checks the Legacy Formats setting before saving the file to Project 98 format, and displays an error dialog box which tells us that the setting do not allow to save the file to the Project 98 format by default. At that point, we need to go to the Options dialog box, change the setting for Legacy Formats to the second or third option and then repeat the same steps to save the file to the Project 98 format.

 

 

 

Suppose that we are working on a project schedule with Project 2000, 2002 or 2003 and decided to save the current schedule to an mpp file of Project 98 format. Next, we apply Save As command (or just Save with a new file). In the dialog box, we select "Project 98" in Save as type: drop-down list and then arrange the filename and the folder if we do not intend to overwrite the existing file. Next, we click Save button (Project now displays OK/Cancel dialog box to alert us if we are overwriting the existing file; we can click OK button to continue with overwriting) and Project displays "Saving to MS Project 98 format:" dialog box with two options and OK/Cancel/Help buttons. The dialog box contains a warning message that the data for incompatible features of the current version will be lost:

 

"Saving to MS Project 98 format:" dialog box:

 

 

  • The dialog box opens with the first option (starting with Keep the MS Project 98 format,...) as selected by default. If we decide to proceed with the first option, we just click OK; then Project saves to the Project 98 format.

 

  • If we choose the second option (starting with Cancel the save operation...) and click OK, then Project opens Save As dialog box. The dialog box defaults to the current format in Save as type: box and to the original filename even if we have previously entered a different filename at the beginning. Note that, this is the same as applying the Save As command at the beginning. If we close the Save As dialog box by clicking Cancel, Project saves the file to the current format at any save operation afterwards.   

 

  • If we click Cancel button, Project keeps the current format at any subsequent save operation, no matter what option (i.e. either the first one or the second one) has been selected in the steps above.

 

 

Project keeps the final format determined in any of the steps above and does not change it unless we change it explicitly by applying Save As command.

 

 

 

 

11.2 Saving to Project 2000-2003 format in Project 2007

 

While saving to the file format of Project 2000-2003 in Project 2007, the same sequence of dialog boxes are displayed as in section 11.1. Title of the warning dialog box is "Saving to MS Project 2000-2003 format:".  

 

Note --

If we choose the second option and click OK in "Saving to MS Project 2000-2003 format:" dialog box, Project 2007 will open Save As dialog box. If we now select Project 2000 - 2003 (*.mpp) in Save as type: box in Save As dialog box, Project 2007 reverts to "Saving to MS Project 2000-2003 format:" dialog box. That happens even if we enter a new filename in Save As dialog box.

--

 

 

11.3 Saving to Project 2000-2003 or Project 2007 format in Project 2010

 

Steps are as follows:

 

  • Project 2010 displays Save As dialog box in our first attempt to save a new project plan by clicking the Save button or we can apply File | Save As command sequence to open Save As dialog box. We need to apply File | Save As command sequence to open the Save As dialog box while working on an existing plan or on a plan just saved during the current session. Next, we select the corresponding format in the drop-down list of Save as type: box in the dialog box, in order to save a Project 2010 file to the format of Project 2007 or Project 2000-2003 file. After arranging filename and folder, we click Save button. Project 2010 now displays OK/Cancel dialog box to alert us if we are overwriting an existing file, we click OK button to continue.
  • Project 2010 displays "Saving to Previous Version - Compatibility Checker" dialog box in the next step. In this dialog box, Project 2010 lists any incompatible items that exists in the current project plan and provides Continue/Cancel buttons.
  • Clicking Continue finalizes the file save operation in saving to Project 2007 format but Project 2010 continues with the same sequence of dialog boxes as in section 11.1 (or 11.2) in saving to a Project 2000-2003 format:

 

 

Project displays "Saving to MS Project 2000-2003 format:" dialog box with two options and OK/Cancel/Help buttons. The dialog box contains a warning message that the data for incompatible features of the current version will be lost:

 

"Saving to MS Project 2000-2003 format:" dialog box:

 

 

  • If we choose the first option (starting with Keep the MS Project 2000-2003 format,...) and click OK, Project 2010 saves to the Project 2000-2003 format.

 

  • If we choose the second option (starting with Cancel the save operation...) and click OK, then Project 2010 opens Save As dialog box. The dialog box defaults to the current format (Project 2010 format) in Save as type: box and to the original filename even if we have previously entered a different filename at the beginning. Note that, this is the same as applying the Save As command at the beginning. If we close the Save As dialog box by clicking Cancel, Project 2010 saves the file to the current format at any save operation afterwards.   

 

  • If we click Cancel button, Project keeps the current format at any subsequent save operation, no matter what option has been selected previously, i.e. either the first one or the second one.

 

 

Note -- If we save to the other formats in the current session and then attempt saving to the format of Project 2000-2003 again, Project 2010 does not display  "Saving to MS Project 2000-2003 format:" dialog box. --

 

 

  • Project keeps the final format determined in any of the steps above and does not change it unless we change it explicitly by applying Save As command.

 

Note -- 

Some default formatting settings of Project 2010 do not match that of the earlier versions while saving to an earlier version. As an example, AutoFilter is on by default in Project 2010 and non-working times in the graph area of the Gantt Chart view are displayed with a solid pattern. An earlier version file converted from Project 2010 file format (by saving to the file format of an earlier version) will keep some of the default formatting of Project 2010. If this is not acceptable, you can turn AutoFilter off before saving to the file format of an earlier version.

 

As for display format of non-working times in the graph part, simply double-click on the colored area of non-working time in the graph part of the Gantt Chart view to open the dialog box and set Pattern to the second item on the drop-down list instead of the solid one (the first one) in the Timescale dialog box before saving to the file format of an earlier version. Please also note that Project 2010 has a customizable color palette while earlier versions have a limited color selection.

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IMPORTANT NOTE #2 - Always check Legacy Formats setting before saving to a non-default file format in Project 2007 or in Project 2003 SP3

While saving to a non-default format (e.g. Excel's .xls format), we go through a multi-step process via Export Wizard. Project 2010 checks Legacy Formats setting at the beginning of the export process but Project 2007 and Project 2003 SP3 check the setting at the end of the export process. If we do not change the default setting (it is set not to allow to save to legacy format or non-default file format by default) before starting off the export process in Project 2007 or in Project 2003 SP3, Project will display the error dialog box at the end of the process and will not allow us to proceed any further. At that point, we have to cancel all the work done by closing the dialog box, change the setting and then start the export process all over again. 

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#12 Can I install different versions of Project side-by-side on the same computer ?

 

According to the product information on the product website, Project versions have been designed to work with previous versions; that is, the application supports side-by-side operation of different versions. Note that only one version of Project can run at a time and the product versions should be installed in the order of release, that is, the earliest version should be installed first. The last version installed will be the default version. Visit the FAQ page for Project 2010 information here at http://www.microsoft.com/project/en-us/project-desktop-faqs.aspx

 

Some notes on side-by-side operation of different versions:

 

  • Installation of later versions with Project 98:

It is required to do custom installation to manage the installation folders not to overwrite Project 98 files on the system while installing Project 2000 since both Project 98 and Project 2000 will install in "Office" folder.

Also see Project 98 installation note in KB article at http:/support.microsoft.com/kb/274394 (Error message when you try to open .mpp file created in earlier version of Microsoft Project).

 

  • Installation folders and path for Global template in XP:

Project will create Global.mpt while closing Project's first session after installation. Default folders for Global.mpt in different versions are as follows (in XP):


C:\Documents and Settings\<profile_name>\Application Data\Microsoft\MS Project\<see Folder path below>:
 

Product version:

Folder path:

98

2000

2002

2003

2007

2010

Keeps Global.mpt in the same folder as installation folder

...\1033

...\10\1033

...\11\1033

...\12\1033

...\14\1033

 

The folder name 1033 corresponds to the locale identifier (LCID) for "English (United States)". It will be different for other languages available (See here at http://msdn.microsoft.com/en-us/library/0h88fahh)

 

Note --

We can copy the items in Global.mpt of the previous installation to the later version’s Global.mpt file. Project displays Planning Wizard dialog box for this purpose while starting Project for the first time. The dialog box contains the following options to choose from: copy either manually or automatically, or cancel to close the dialog box. --

 

Default installation folders for different versions are as follows (in XP):
C:\Program Files\Microsoft Office\<see Folder path below>:
 

Product version:

Folder path:

98

2000

2002

2003

2007

2010

...\Office

...\Office  (note that it is the same as above)

...\Office10

...\OFFICE11

...\Office12

...\Office14

 

Also pay attention to messages displayed and options presented not to remove the previous version installed during a setup process of later versions.

 

Note -- The folder paths for Project installation and Global.mpt vary depending on the operating system and Project version. For example, the default folder path for Global.mpt is C:\Users\<profile_name>\AppData\Roaming\Microsoft\MS Project\14\1033 for Project 2010 in a Windows 7 system --

 

  • Using Visual Reports feature in multi-version environment (search archive.org for missing links - see some examples above):

According to product web site, Visual Reports feature in Project 2010 and Project 2007 works with Excel 2003 or later and Visio Professional 2007 or later.

 

Project 2007 requires Service Pack 3 for Visual Reports feature to work with Visio Professional 2010. See "Overview of Office Project 2007 SP3 improvements" section in KB article here at http://support.microsoft.com/kb/2526091

 

Also review the section for Project 2010 in the article "System requirements for Office 2010" at http://technet.microsoft.com/en-us/library/ee624351.aspx

 

  • Features of some Office applications related to Project may require the matching version of Project on the system to work. Search the product support website for information on integrating an Office application to Project.

 

  • Search the product support website to find out what other Project components the side-by-side support extends to.

 

IMPORTANT NOTE #3 -- Always make a backup of the system before creating a system configuration where multiple versions co-exist

In case of a problem, you may want to revert to previous system configuration by using the backup. Besides, the backup will help you restore the system to the previous system configuration when the removal of the software by uninstallation process cannot undo all the changes made to the system by the software completely.

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Notes

  • This document is provided "AS IS" with no warranty made as to technical accuracy and confers no rights. Please see <Disclaimer> note.

  • This is not a document related to the compatibility of Project files with any other project planning and scheduling software on the market. 

  • This is a work in progress. Please do not cite without permission.

  • The content was tested for standalone desktop 32-bit versions of MS Project (Professional) installed in a 32-bit XP SP3 desktop system. The behavior may be different in other Project and operating system combinations. 

  • Please provide feedback on the content. Suggestions for corrections and any ideas to improve it further are always appreciated. Contact information is at the bottom of the page.

  • This document contains URLs that were valid at the time of submission to the internet. URLs provided here may change in time and may link to websites or web pages that no longer exist. Some content of this document is based on the information in the product's website at the time of submission. The information in the product's website may change in time and these changes may not be reflected to the content of this document. Please see the last update date given at the top.

  • A “user” in this document is any individual using any standalone desktop version of Project for project management purposes.

 

Disclaimer

The information contained in this document is intended only for the general interest of its readers and should not be used as a basis for making any business or other important decisions. Though all the efforts have been made to create accurate content, mistakes can occur. The author of this document cannot, therefore, guarantee the accuracy of content. The author of this document disclaims all warranties and must advise you to use this document at your own risk. The author of this document is not liable for loss of any nature resulting from the use of or reliance upon the information found therein. Screen captures were reprinted with authorization from Microsoft Corporation. This document is not a product of Microsoft Corporation.

 

All Content Copyright © Ismet Kocaman | ikocaman.pm[at]gmail.com

 

 

Microsoft® is a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. The author of this document has no affiliation with Microsoft Corporation. All other trademarks mentioned herein are the property of their respective owners.